Updated August 24, 2021
All thesis and dissertation committee chairs are required to submit a request for the electronic Report of Examining Committee (REC) form. A request for the REC must be made at least 10 business days before the scheduled defense. Please use this form to submit a REC request: go.umd.edu/gs-rrd. A REC request is needed for all defenses regardless if the defense is fully remote, fully in person or hybrid.
Once the Graduate School receives a complete request for the electronic REC, we will initiate the process to generate the REC form in Adobe Sign. All committee members (even those external to UMD) will be able to access the form using the email provided on the Nomination of Committee form and on the REC request. The REC will be sent 3-5 business days before the scheduled oral defense.
Below is more information about the process to request the REC and approve (sign) the form in Adobe Sign. You can also view this brief video for an overview of the process.
After the student’s committee is approved by the Office of the Registrar, the committee chair (or designee) will submit a request for the electronic Report of Examining Committee (REC) by going here go.umd.edu/gs-rrd.
In order to complete the form, the committee chair must have a copy of the approved Nomination of Committee form, the student’s information including full name and UID, as well as all committee members’ names and emails. The email address provided for each committee member will serve as authentication when accessing the electronic Report of Examining Committee via Adobe Sign. Please be sure that the email addresses are accurrate on the REC request.
All committee members will receive a link via email from Adobe Sign with a link to the student's electronic Report of Examining Committee.
Once the student has successfully defended their thesis or dissertation, all committee members should access the REC form sent via email from Adobe Sign and submit their approval for the student’s defense.
When all committee members have submitted their approval, the form will automatically route to the Program Director for final approval.
Once the Program Director submits their approval, the form automatically routes to the Office of the Registrar. No other action is needed from the graduate program at that time. All members of the committee will be notified by Adobe Sign that the form is complete. Please retain a copy for your records.
Remote Defense Request
Current Graduate School policy allows for a committee member to request permission to participate in a thesis or dissertation defense remotely, and only in exceptional cases would remote participation be permitted for the student, a committee chair, and/or Dean’s Representative (for dissertation defenses). The committee chair (or designee) must request remote participation for any/all participants at least 10 business days before the oral thesis or dissertation defense date. To make this request, please go to go.umd.edu/remotedrequest. For more information about remote defense requests, please go to gradschool.umd.edu/remotedefenserequest.
Once we receive the form, it will be reviewed by the Graduate School Dean or designee and the committee chair and dean’s representative (dissertations only) will be sent an email with the approval or denial of this request within. No member of the committee may participate remotely unless permission has been granted in writing by the Graduate School. Please note that a REC request is needed for all defenses regardless if the defense is fully remote, fully in person or hybrid.
Resources on How to Access Adobe Sign to Submit REC Approval
A guide to help users access the RECs in Adobe Sign: go.umd.edu/recguide
For step by step instructions, please watch this video: go.umd.edu/recresourcevideo
For helpful tips and resources, please go here: go.umd.edu/asresources
Please be sure to review all important deadlines by going here: registrar.umd.edu/calendar.html.